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"We saved 17 hours of meetings in the first 2 weeks."
Paolo Zannier, CEO, SAET Group
Knowledge workers average 31h/month in meetings
Source: Atlassian State of Teams 2024
47 companies have already applied for founding access.
Verified applications as of March 2026
Your Hidden Problem
Over 30% of meetings are unnecessary
Hours lost. Money wasted. Motivation killed.
You can't afford to ignore it.
"In 2025, I joined an online call with 11 professionals — each billing at least €200/hour. We spent 5 minutes debating whether a PowerPoint slide should say 'residence', 'home' or 'domicile'. That's roughly €183 in salary costs, for a semantic debate with no outcome. Nobody noticed. That meeting built Calwise."
Fausto MartinoCo-Founder & CEO, Calwise
Excessive Meeting Time
Senior managers spend 23+ hours per week in meetings, with over
30% being unproductive.
23hrs/week
Hidden Meeting Costs
Organizations lose thousands monthly without knowing the
true financial impact of meetings. Meeting cost analytics
makes that number visible.
€50K+/month
Productivity Drain
Unnecessary meetings disrupt focus time and reduce overall
team efficiency.
40% efficiency loss
No Meeting ROI Visibility
HR and finance teams lack data to make informed decisions
about meeting ROI and optimization.
0% insights
"If you can't measure it, you can't manage it."
Without clear visibility into meeting costs and
efficiency, CFOs and HR Directors are making decisions
in the dark.
Calwise is a meeting cost analytics platform built for scale-ups and growing organisations where informal culture is starting to break down. By integrating with Google Calendar and Microsoft Outlook, Calwise automatically calculates the true financial cost of every meeting based on attendee salaries — displaying a live running cost directly in the browser. Knowledge workers spend an average of 31 hours per month in meetings, with over 30% classified as unnecessary (Atlassian, 2024). Calwise gives HR and Finance leaders visibility into how time is actually being spent across the organisation, and the data to act on it. The result: fewer pointless meetings, more focused work, and a healthier operating rhythm — without the friction of top-down mandates.
Google & MS Calendar Integration
Seamlessly sync with your existing calendar
infrastructure. No disruption to current workflows.
Chrome & Microsoft Extensions
Real-time meeting cost tracking appears directly in your
browser for instant visibility.
Salary-Based Cost Calculator
Automatically calculates meeting costs based on attendee
salaries. Know exactly what each meeting costs.
Meeting Productivity Analytics Dashboard
Interactive analytics and custom reports that surface
trends, flag inefficiencies, and guide smarter decisions.
Intuitive Onboarding
Simply upload staff details and salaries — Calwise handles
the rest automatically.
Secure & Compliant
Enterprise-grade security that meets the most stringent privacy directives.
Simple Setup
How It Works
Get up and running in minutes — no technical expertise needed.
01
Upload Staff Data
HR uploads employee information and salary details securely
to the platform.
Tap to preview
Tap to go back
02
Automatic Synch
Calwise integrates with Google & Microsoft Calendar and
browser extensions to track meetings automatically.
Tap to preview
Tap to go back
03
Get Insights
Receive weekly and monthly reports with actionable meeting
efficiency data.
Entrepreneur at heart, operator by discipline. Spent years watching talented teams lose hours in meetings that achieved nothing — so he built the tool he always wished existed.
If you can't measure it, you can't fix it. Calwise makes the invisible cost of meetings impossible to ignore.
Engineer and product thinker with a passion for data-driven decision making. Transforms complex meeting analytics into clear, actionable insights that leaders actually use.
Great products don't just solve problems — they change how people think about them.
With extensive experience across SaaS companies, Jasmin brings sharp commercial instincts and a deep understanding of how software products grow — turning relationships into lasting partnerships.
A product is only as powerful as the hands it reaches.
Get Started Today
See the cost. Make the cut.
FAQ
Frequently Asked Questions
What is Calwise?
Calwise is a meeting cost analytics platform that integrates with Google Calendar and Microsoft Outlook to automatically calculate the true financial cost of every meeting. By cross-referencing attendee salary data uploaded by HR, Calwise displays a live running cost overlay directly in the browser — via Chrome and Bing extensions — so every participant sees what the meeting is costing in real time. According to the Atlassian State of Teams 2024 report, knowledge workers spend an average of 31 hours per month in meetings, with over 30% of those meetings classified as unnecessary. For a team of 50 professionals at an average of €50/hour, that represents more than €38,750 in wasted salary costs every month. Calwise makes this cost visible, measurable, and actionable for HR, Finance, and Operations leaders.
How does Calwise calculate meeting costs?
Calwise uses a salary-based calculation model. HR uploads employee names and annual salary data once during setup. When a calendar event starts, Calwise identifies the attendees, retrieves their hourly rate (annual salary ÷ 52 weeks ÷ hours per week), and multiplies it by meeting duration. The result is a real-time cost figure updated every minute during the meeting and stored in the analytics dashboard after the meeting ends. No call recordings or message content is ever accessed — Calwise only reads calendar metadata (attendees, start time, duration).
Does Calwise work with Microsoft Outlook and Google Calendar?
Yes. Calwise integrates natively with both Google Calendar and Microsoft Outlook via their official APIs. The browser extension is available for Chrome (Google Calendar users) and Microsoft Edge / Bing (Outlook users). Setup requires granting calendar read permissions — no admin credentials are needed. Both integrations are available on all paid plans; the Basic free plan includes one calendar connection.
Is salary data stored securely?
Yes. Calwise is built to enterprise-grade security standards and is compliant with GDPR and major privacy directives. Salary data is encrypted at rest and in transit. It is never shared with third parties, never used for advertising, and never visible to meeting attendees — only to authorised HR and Finance administrators in the dashboard. Data is stored on EU-based servers. You can request full deletion of your organisation's data at any time by contacting [email protected].
How long does Calwise setup take?
Most organisations are fully up and running in under 10 minutes. HR uploads a staff CSV (name, role, annual salary) through the secure onboarding flow, then grants calendar API access. The browser extension installs with one click. No technical expertise or IT department involvement is required. After setup, meeting cost tracking starts automatically — there is nothing for employees to install or configure individually.
Privacy Policy
Last updated: March 2026
1. Who We Are
Calwise ("we", "our", "us") is a meeting cost analytics platform operated by Calwise Ltd. For questions about this policy, contact us at [email protected].
2. What Data We Collect
We collect information you provide directly when you fill in our early-access form:
Name and surname
Work email address
Phone number
Company name and website
Job role and country
We also collect standard web analytics data (pages visited, browser type, referring URL) via Google Analytics and Google Tag Manager.
3. How We Use Your Data
To contact you about early access to Calwise
To send product updates and relevant company news
To improve our website and product offering
To comply with legal obligations
4. Legal Basis (GDPR)
We process your personal data on the basis of your consent (Art. 6(1)(a) GDPR), given when you submit our form, and our legitimate interest in developing and promoting Calwise (Art. 6(1)(f) GDPR).
5. Data Sharing
We do not sell your personal data. We may share it with trusted service providers (e.g. Google Workspace, CRM tools) solely to operate our business. These providers are bound by confidentiality obligations and may not use your data for their own purposes.
6. Data Retention
We retain your data for as long as necessary to fulfil the purposes described above, or as required by law. You may request deletion at any time (see Section 8).
7. Cookies
We use Google Analytics cookies to understand how visitors interact with our site. You can opt out via your browser settings or the Google Analytics opt-out browser add-on.
8. Your Rights
Under GDPR (and equivalent regulations), you have the right to access, rectify, erase, restrict or object to the processing of your personal data, and the right to data portability. To exercise any of these rights, email [email protected].
9. Security
We implement industry-standard technical and organisational measures to protect your data against unauthorised access, loss or disclosure.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The "Last updated" date at the top will always reflect the most recent version.
Terms of Service
Last updated: March 2026
1. Acceptance of Terms
By accessing or using Calwise ("Service"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree, please do not use the Service. These Terms apply to all visitors, users, and others who access the Service.
2. Description of Service
Calwise is a meeting cost analytics platform that integrates with Google and Microsoft Calendar to track, quantify, and report on meeting costs within organisations. Access to the Service is currently provided on an early-access basis.
3. Early Access
By joining the early-access programme you acknowledge that the Service is still under development. Features may change, be added, or removed without notice. We do not guarantee uninterrupted availability during this phase.
4. User Obligations
You must provide accurate and complete information when registering
You are responsible for maintaining the confidentiality of your account credentials
You must not use the Service for any unlawful or prohibited purpose
You must not attempt to reverse-engineer, copy, or resell the Service
You must comply with all applicable laws and regulations in your jurisdiction
5. Intellectual Property
All content, trademarks, software, and intellectual property associated with Calwise are the exclusive property of Calwise Ltd. Nothing in these Terms grants you a right to use our trademarks, logos, or brand features without prior written consent.
6. Data and Privacy
Your use of the Service is also governed by our Privacy Policy. By using the Service, you consent to the collection and use of your data as described therein.
7. Disclaimer of Warranties
The Service is provided "as is" and "as available" without warranties of any kind, either express or implied, including but not limited to fitness for a particular purpose, merchantability, or non-infringement.
8. Limitation of Liability
To the maximum extent permitted by law, Calwise Ltd shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of, or inability to use, the Service.
9. Modifications to the Service and Terms
We reserve the right to modify or discontinue the Service at any time. We may also update these Terms at any time. Continued use of the Service after changes are posted constitutes your acceptance of the revised Terms.
10. Governing Law
These Terms are governed by and construed in accordance with the laws of Italy, without regard to its conflict of law provisions. Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the courts of Italy.
11. Contact
For any questions about these Terms, please contact us at [email protected].
